Vendor Sign-up Opportunities

Step 1: Vendor Registration & Payment

To secure your stall:

• You must complete the official vendor registration form, which includes submitting payment for your stall.

• Your spot is only confirmed once payment is received.

• Please note: All payments are final. No refunds will be issued if you change your mind, cannot attend, or fail to show up. We appreciate your understanding, as these events require significant planning and resources.

Step 2: Join the Telegram Group

• After registration, you’ll be added to our Telegram group chat, where we share important updates, setup instructions, event maps, reminders, and last-minute changes.

• This is our main communication platform, so please ensure you have the app installed and notifications turned on.

Step 3: Market Day Preparation

• Get excited! Prepare your table setup, decorations, product displays, pricing signs, marketing materials, and anything else you need to create a beautiful and engaging stall.

• Tables and chairs are often provided — please refer to your event confirmation for specifics.

Step 4: Enjoy Market Day!

• Arrive on time and set up your stall in the allocated area.

• Be kind, respectful, and ready to engage with customers and fellow vendors.

• Represent your brand with professionalism and pride — we love seeing creative and welcoming stalls!

Step 5: Bond Returns

• If a refundable bond was part of your registration, it will be returned after the event, provided:

  • You arrive on time

  • You stay for the full duration of the market

  • You leave your area clean and tidy

• Please allow up to 7 working days for bond refunds to be processed.

• In case of any issues or breaches of our terms, a member of our team will contact you directly before any decision is made regarding the bond.

Step 6: Feedback & Growth

• After each event, you’ll receive a short feedback form.

• Your input helps us improve future markets and tailor the experience to better support our amazing vendor community.

Stall Allocation

• Stall locations will be assigned by the EONZ team and shared with vendors approximately one week before the event.

• You will receive a market layout map and stall number via our Telegram group, so please make sure you are actively checking for updates.

Parking

• Please park considerately and safely, allowing enough space for families, prams, and mobility access.

• If unloading gear, aim to do so quickly and efficiently, and then move your vehicle to free up space for others.

Security Reminder

• For your safety, we strongly advise you not to leave any valuables in your car.

• Please ensure your vehicle is locked and secure at all times.

• EONZ is not liable for any loss, theft, or damage to personal belongings or vehicles during the event.

Payment

• Please ensure your business name is clearly included in the payment reference so we can correctly match it with your registration.

• Once payment is made, no refunds will be issued under any circumstances (including cancellations or no-shows).

• You must email a screenshot of your payment to info@eventorganizersnz.com as confirmation.

• Your stall is only secured once payment and the form are both completed.

Setup & Pack-Up

• Set-up must be completed at least 2 hours before the event begins. Vendors arriving late or still setting up once the event has started may be charged a $50 late fee.

• Upon arrival, please check in with an EONZ staff member so we can mark you off the attendance list and assist you with stall location.

• All vendors are responsible for packing down their stalls immediately after the event ends and removing all personal equipment and rubbish.

• Please respect the venue and your fellow vendors by ensuring you vacate promptly and leave your area tidy.

Tables, Chairs & Equipment

• Tables and chairs provided by EONZ must be handled with care. You are required to:

  • Return all equipment to the designated area after the event

  • Ensure everything is clean and undamaged

• Damaged or unreturned items will incur a fee, which will be deducted from your bond or charged directly if no bond was collected.

Power Access (Especially for Food Vendors)

• Power is only available for vendors who have paid the additional power fee. Please make sure this is included in your initial registration and payment.

• Only home-grade (single-phase) appliances are permitted for use. Commercial or high-wattage appliances are not allowed.

• To avoid power overloads:

  • You must send a clear photo of the appliance’s wattage label (usually found on the back or bottom of the device) prior to market day.

  • If you do not provide this, you will not be permitted to use the appliance on the day.

Power Outages & Generator Issues

• In the unlikely event of a power outage or generator failure, the Event Organizers will act promptly to restore power.

• If the outage lasts more than one hour due to a blown fuse or other technical issue, affected vendors will be issued a partial refund for the inconvenience.

• We appreciate your patience and understanding in these rare circumstances.

Venue Maintenance & Respect

• All vendors are expected to respect the venue facilities, including the indoor and outdoor areas, power access points, bathrooms, and communal spaces.

• Please avoid leaving any food waste, grease, rubbish, or packaging behind. Vendors found leaving mess may be charged a cleaning fee or have their bond withheld.

• Any damage to venue property or misuse of facilities will result in a penalty and may impact future participation in EONZ events.

Set-Up Time

• Vendors are permitted to begin setting up a minimum of one hour before the event start time.

• Please plan accordingly to ensure your entire stall is fully prepared by the time doors open to the public.

• Check-in with event staff is mandatory upon arrival.

Pack-Up Time

• Vendors must begin packing down only after the event has concluded.

• You are expected to have all items packed and removed within one hour of the event’s end time.

• Please leave the space tidy and return any borrowed equipment (tables/chairs) in clean, undamaged condition.

Early Departure Policy

• Early pack-up or departure is not permitted, even if a vendor sells out early.

• Leaving early can impact the event atmosphere and attendee experience.

• Exceptions must be approved in advance by the event organizers.

Weather Policy

• As many of our events are held outdoors or in semi-open venues, we operate rain or shine.

• In the case of extreme or unsafe weather conditions, Event Organizers NZ reserves the right to cancel or postpone the market for safety reasons.

• Please note that refunds will not be issued for weather-related cancellations, but we will do our best to offer alternative arrangements when possible.

Power Leads

• Vendors who have booked a powered stall must bring a power extension lead of at least 10 metres in length.

• Only single-phase (home-use) appliances are permitted unless otherwise agreed upon.

Optional Stall Enhancements

• You are welcome (and encouraged!) to bring:

  • Tablecloths to enhance the presentation of your stall

  • Banners or signage to reflect your brand

  • EFTPOS machines or payment QR codes for smooth customer transactions

Bond Policy Reminder

• Failure to follow any of the Terms & Conditions outlined may result in your bond being withheld.

• This includes arriving late, damaging equipment, improper setup or pack-down, or violating market policies.

Support on the Day

• Anyone wearing an orange high-visibility vest (high viz) is an official event helper.

• Please feel free to approach them with any questions, issues, or assistance you may need throughout the event.